Administrative Assistant

Administrative Assistant Position

We are looking for a highly organized and proactive Administrative Assistant to join our team and provide support with various administrative and office management tasks. The ideal candidate will possess strong attention to detail, be adaptable to changing priorities, and thrive in a fast-paced work environment.

This is a hybrid role, meaning the successful candidate can split their working time between working from home and working in the office. The specific balance (e.g. number of days in-office per week) can be discussed and agreed upon based on team needs and individual circumstances.

Job Responsibilities

• Assist in managing day-to-day administrative tasks to ensure smooth office operations.

• Schedule and coordinate meetings, appointments, and travel arrangements for staff.

• Prepare, proofread, and distribute documents, reports, and presentations.

• Maintain and organize office files, records, and supplies.

• Order, set-up and shipping of laptops to new hires.

• Assist with data entry, invoice processing, and system administration tasks.

• Support the onboarding process for new employees and coordinate office events.

• Liaise with vendors, service providers, and building management as needed.

• Ensure the office environment is tidy, professional, and well-stocked.

• Perform other duties as assigned.

This job description is intended to give the candidate an appreciation of the role and the range of duties; it does not attempt to detail every activity.

Job benefits:

• Hybrid working

• 20 days Annual leave

• Company pension

• Medical insurance

• Employee Assistance Program

• Income Protection

• Life Insurance

• Sports an Social Club

• Paid sick leave

• Bike to work scheme

• Professional development

• Leaving Certificate (or equivalent secondary education qualification) is required.

• Previous experience in an administrative or office support role is required.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint).

• Excellent organizational, communication, and interpersonal skills.

• Ability to prioritize tasks and work independently with minimal supervision.

• Strong attention to detail and problem-solving abilities.

• A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications in Ireland) in Business Administration, or a related discipline is desirable.

• Experience with Salesforce is a plus.

• Familiarity with basic HR processes would be an advantage.